IMAP vs POP3 - How to Email in the 21st Century

POP is bad. IMAP is good.

Add your "OTHER" email hosts to Outlook 2016 Using IMAP settings

Open Outlook 2016 and go to the File tab.

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Then, just above the Account Settings button, click Add Account.

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Select Manual setup or additional server types.

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Then, on the "Choose Service" step, select POP or IMAP

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For corporate or custom domain email hosting, your IMAP (and outgoing SMTP) mail server info should be available from your email administrator or your email hosting support site. You can also look on your phone for your email server settings.

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Or, simply go to and type your email address in and start our free trial signup process. (You don't have to complete signup, but we do hope you will try SaneBox.)

The initial signup step may be able to help detect your server. Often it automatically locates and shows your mail server info. If not, we can probably help. Just visit with us at

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Once you've manually entered in the mail host settings (what you got from your email administrator or hosting help resources or from the first step of SaneBox signup): i.e. and,

use the More settings button to get to this next screen shown below.

Start by selecting the Outgoing server tab. Mark the box next to My outgoing server (SMTP) requires authentication and select the radio button next to Use same settings as my incoming mail server.

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In the same window go to the Advanced tab and complete the following. The example details below are fairly standard, unless you have been advised differently.

Incoming server (IMAP): 993 or 143

Incoming server encrypted connection: SSL

Outgoing server (SMTP): 465, or 587

Outgoing server encrypted connection: Auto, or TLS

Click OK when finished.

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Now click Next.

If you've entered everything correctly, both testing tasks will be completed successfully and then you can close that little window and again click Next.

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If all is well, you'll get the reassuring "You're all set!" message at this final stage,

Click Finish.

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And, now you can check your email through Outlook with the added power and capabilities of IMAP.

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