IMAP vs POP3 - How to Email in the 21st Century

POP is bad. IMAP is good.

Add Your Yahoo mail Account to Outlook 2007 Using IMAP

  • First, open Outlook 2007, click on the tools tab > account settings > new.

yahoo Outlook 2007 Image1
yahoo Outlook 2007 Image2
  • Tick the check box Manually confiure server settings or additional sever types > Next

yahoo Outlook 2007 Image3
  • Select Internet E-mail - Connect to POP or IMAP server to send and receive e-mail messages.

yahoo Outlook 2007 Image4

Now we need to manually enter in our settings similar to the following. Under the Server Information section verify the following.

  • Account Type: IMAP
  • Incoming mail server:
  • Outgoing mail server (SMTP):

yahoo Outlook 2007 Image5
  • Next, we need to click on the More Settings button.
  • In the Internet E-mail Settings screen that pops up, click on the Outgoing Server tab, and check the box next to My outgoing server (SMTP) requires authentication. Also select the radio button next to Use same settings as my incoming mail server.

yahoo Outlook 2007 Image6

In the same window click on the Advanced tab and verify the following.

  • Incoming server (IMAP): Either 993 (ssl) or 143 (very infrequently 585 (ssl))
  • Outgoing server (SMTP): Either 25 or 465 (ssl) (very infrequently 2525)
  • Click OK when finished.

Click OK when finished.

yahoo Outlook 2007 Image7

Now we want to test the settings, before continuing's just easier that way in case something was entered incorrectly. To make sure the settings are correct, click on Test Account Settings.

yahoo Outlook 2007 Image8

If you've entered everything in correctly, both tasks will be completed successfully and you can close out of the window. and begin using your account via Outlook 2007

yahoo Outlook 2007 Image9

You'll get a final congratulations message you can close out of..

yahoo Outlook 2007 Image10

And begin using your account via Outlook 2007

yahoo Outlook 2007 Image11

Import your old POP  account into the newly created IMAP  account

If you currently keep a copy of your mail on the server, then you're done! But if you delete them from the server, then you have to import your old POP mail into your IMAP. Here's how to do it

  • Click the File tab.
  • Click Import and Export
  • In the Import and Export Wizard, click Import from another program or file, and click Next

yahoo Outlook 2007 Image12
  • Click Outlook Data File (.pst), and then click Next.

yahoo Outlook 2007 Image13
  • Click Browse, and then choose the file to import.
  • Under Options, it is recommended that you click Do not import duplicates unless you want the imported information to replace or duplicate items already in Outlook.

yahoo Outlook 2007 Image14
  • Click Next.
  • If a password was assigned to the Outlook Data File (.pst), you are prompted to enter the password, and then click OK.
  • Set the options for importing items. The default settings usually don't need to be changed.

yahoo Outlook 2007 Image15
  • The top folder - usually Personal Folders, Outlook Data File, or your email address - is selected automatically.
  • Include subfolders is selected by default. All folders under the folder selected will be imported.
  • The default selection of Import items into the same folder in matches the folders from the imported file to the folders in Outlook. If a folder doesn't exist in Outlook, it will be created.
  • Click Finish.

yahoo Outlook 2007 Image16

You can check your back up data on outlook

yahoo Outlook 2007 Image17
  • And the very important thing is you have to delete your old POP account from the outlook, Otherwise they will continue to receive email in the old POP account.
  • Go to tools tab > account settings, remove your old POP account

yahoo Outlook 2007 Image18
  • Now you can continue with the IMAP account.

Setting up your Sent folder properly

  • First make sure there is a Sent Items folder in your IMAP mailbox.

  • other outlook 2007 image12
  • If you have not subscribed to the Sent Items folder yet, choose Tools > IMAP folders

  • other outlook 2007 image13
  • If no Sent Items folder exists yet, choose File > New > Folder
  • other outlook 2007 image14
  • Then:

  • Open your IMAP account settings via: Tools > Account Settings > double click on the IMAP account.

  • Press the button: More Settings.
  • other outlook 2007 image15
    other outlook 2007 image16
  • Select the Folders tab.
  • Enable the option Choose an existing folder or create a new folder to save your sent items for this account in.
  • Select the folder where you want to store the Sent Items in.
  • other outlook 2007 image17